This page specifies the actions required to prepare, approve and implement European Standards (EN) intended to be cited in the Official Journal of the European Union. It only covers the additional actions that are required when the EN is intended to be cited in the Official Journal. All processes relevant to ENs in general are applicable as well.
1.1.1 The European Commission (EC) mandates CENELEC to develop a standard in support of Union legislation.
The EFTA Secretariat may also addresses mandates to CENELEC.
NOTE: Mandates are officially referred to as standardization requests.
1.1.2 BT and the relevant technical body (TB) assess the standardization request. Coordination is ensured by CCMC.
1.1.3 In case of acceptance by BT, the responsible technical body prepares one or more working documents (draft standards) in accordance with the standardization request in order to support Union legislation. Where applicable, the appropriate New Approach Consultant(s) advise(s) and assist(s) the technical body as early as possible.
1.1.4 The TC Secretary transmits the draft standard to CCMC for submission to the CENELEC Enquiry. The working document shall include the compulsory sentence in the Foreword and, if requested for the relevant Union legislation, an Annex ZZ.
1.1.5 CCMC launches the CENELEC Enquiry in accordance with the procedure for CENELEC Enquiry and requests the CENELEC National Committees to translate the title of the draft into their national language.
All translations of titles shall be identical to the original English, French or German version used to produce them, and shall not include additional national elements
1.1.6 During the Enquiry stage, specifically at the start of the official translation period, CCMC requests, where applicable, the appropriate New Approach Consultant(s), if any, to assess the draft standard with regard to its compliance with the relevant standardization request and the Essential Requirements of the relevant Directive(s)/Regulation(s). The Consultant is given 28 days to return the assessment to CCMC. The results of the assessment are made available by CCMC together with the draft text at the launch of the Enquiry vote.
1.1.7 The CENELEC National Committees submit their vote and their comments (prepared using the Commenting Form) on the CENELEC electronic voting platform.
1.1.8 CCMC establishes the voting report, compiles all the received comments and dispatches the report to the CENELEC National Committees, the relevant Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TC Chair and Secretary.
1.1.9 After the deadline of the CENELEC Enquiry stage, the TC Secretary follows the general procedure for CENELEC Enquiry.
1.1.10 The TC Secretary transmits either the final draft to CCMC for submission to Formal Vote (in this case continue to clause 1.2) or the technical body decision to skip the Formal Vote and proceed to publication (in this case continue to clause 1.3). If a negative assessment is received from a New Approach Consultant, the Formal Vote may not be skipped.
1.2 Formal Vote
1.2.1 The CENELEC National Members are requested to translate the title of the draft into their national language and to deliver it to CCMC via iProjex at the latest before the date of ratification (dor) of the standard.
All translations of titles of European Standards shall be identical to the original English, French or German version used to produce them, and shall not include additional national elements.
1.2.2 CCMC and the CENELEC National Committees follow the procedure for Formal Vote.
1.2.3 At the start of the Formal Vote, CCMC requests, where applicable, the appropriate New Approach Consultant(s) to assess the final draft as proposed by the TB within 28 days. The New Approach Consultant(s) respond via e-mail and CCMC makes the assessment available together with the voting report once the voting deadline is reached
1.2.4 If a positive assessment is received from the New Approach Consultant(s), together with an overall positive Formal Vote result, CCMC will proceed to the publication procedure.
1.2.5 If the New Approach Consultant(s) provides a negative assessment during formal vote, CCMC, the consultant as well as the TB leadership examine which follow-up actions are required. The TB Secretary shall inform the technical body about the outcome of this examination. Possible actions are: reprocessing the draft by the TC, limiting the scope, pursuing the adoption procedure whilst in parallel requesting the TB to prepare the necessary complement, i.e. amendment or complementary draft, etc.
In practice, the discussions can lead to the following conclusions:
- the final draft needs technical changes to get a positive New Approach Consultant(s) assessment, the TB needs to ask BT to drop the voting results, cancel ratification when necessary and launch a second Formal Vote (go to 1.1.10);
- the final draft needs technical changes to get a positive New Approach Consultant(s) assessment, the TB wants to deal with it in an Amendment, the TB needs to ask BT to ratify the standard;
- the Consultant will withdraw his/her negative assessment, the TB needs to ask BT to ratify the FprEN (go to 1.2.5);
- the agreement between the Consultant and the TB cannot be reached, the BT needs to be consulted.
1.3.1 Upon the TB decision to skip the Formal Vote or a positive result of the FV, CCMC makes the adopted EN available and notifies the EC and the EFTA Secretariat.
1.3.2 Several times a year, usually quarterly, CCMC compiles all the available translations of titles (as well as additional information) and makes them available to EC and EFTA, thereby requesting the EC to cite the EN in the Official Journal of the European Union.