Reporting Secretariat (CLC/SR)

1 ROLE/DEFINITION

Reporting Secretariats (SR) exist to provide information to the CENELEC Technical Board on any work of IEC Technical Committees and Subcommittees which could be of interest to CENELEC, for example in connection with consultations with the European Commission or the EFTA Secretariat concerning appropriate mandates for European standardization. When the Technical Board wishes to examine a technical problem or to investigate a situation in an area not already covered by a Technical Committee, the CEN-CENELEC Management Centre may initially call upon the Reporting Secretariat concerned to provide what information is available.

2 REPORTS TO

The Technical Board

3 RESPONSIBILITIES

3.1 Review of deliverables within their remit according to clause 11.2.7 of the CEN/CENELEC Internal Regulation-Part 2
3.2 Preparation, if relevant, of an Annex ZZ included in the European standard by involving European experts participating in the international work
3.3 Publication proofing on requests of the CEN-CENELEC Management Centre.
3.4 Proofing of the Annexes ZA, with dated normative references, as prepared by CCMC.

4 RIGHTS

A CLC/SR is not a decision making body

5 COMPOSITION

One CENELEC Member is responsible for the Reporting Secretariat. All members and relevant partners can contribute to the work of an SR.

6 METHOD OF APPOINTMENT/REVIEW

The Reporting Secretariat is allocated to a CENELEC Member by the Technical Board

7 MODE OF WORKING

A Reporting Secretariat shall carry out tasks remitted to it in accordance with instructions from the Technical Board.

The main tasks of a Reporting Secretariat are :

to identify the European experts working at IEC level, in order to organize the support to the specific work of the reporting secretariat on each IEC project.

- The identification can be carried out with the help of the national mirror committee.

- The expert Management System can also be used to help identifying those experts.

- The BT can make a call for participation.

to establish a link between IEC work and European Regulatory Framework under the Frankfurt Agreement provisions by organizing feedback on the work carried out at IEC level, by the European experts, at all stages of the project (CD, CDV, FDIS)
to resolve any specifically European comment received at the Enquiry and Final Vote stages;
to identify the need for common modifications to IEC work and, where appropriate, to prepare those common modifications at the earliest stage, including the new work item proposal to BT.
to participate, where appropriate, to SRAHG, to contribute to the establishment of the work programme in the context of a standardization request.
to organize, in cooperation with CCMC, the feedback from the HAS Consultant from the beginning of the project (see European standards for citation in the OJEU).
to resolve any concerns raised by a HAS Consultant in the assessment of a harmonized standard; This can be done with the help of an ad-hoc group of experts (national and European) set up by the Reporting Secretariat
to oversee the preparation and proofing of an Annex ZZ, where required; This can also be done with the help of an ad-hoc group.
to perform the deliverable publication proofing, after notification from CCMC, including checking the accuracy of those European elements prepared by CCMC;
to initiate the systematic review process after notification from CCMC.

8 DISBANDMENT

By Technical Board Decision

FAQ

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What are the main differences of the tasks between a Technical Committee (TC) and a Reporting Secretariat (SR)

A Reporting Secretariat (SR) is not a decision making body. There should be no active homegrown work programme in an SR at European level. The main task is to mirror the activities of the related IEC TC. A CLC/TC has an active work programme with Working Groups (WG) implementing it.

How to identify the responsible officer of an SR?

The member holding the secretariat is on the CENELEC website - Lists of Technical Bodies. The responsible officer can be found on Projex-online.

How does an SR communicate to the National Committees (NC)?

For communication, depending on the use case, you can use the Collaboration platform, Committee Internal Voting (CIV) or BT channel via your NC Permanent Delegate.

How to review homegrown standards under the responsibility of an SR?

Even if, in principle, there should be no active homegrown work programme in an SR, the SR may have the responsibility to review existing homegrown standards.
It is recommended to use the CIV platform to ask whether the standard should be withdrawn, confirmed or revised.
In case of a revision, a BTTF or converting the SR into a TC is possible.
The outcome of the review has to be confirmed by BT.

Who is responsible for identifying which homegrown standards are replaced by a new IEC Standard, i.e. the superseding information?

The SR with the European experts at IEC level and/or its national mirror committee is responsible for identifying that an EN should be replaced by a new IEC standard. In cases where an EN is to be replaced, a proposal is to be submitted to BT for approval.

The IEC document has received comments at CENELEC level – does an SR have to do anything with them or are they handled in IEC?

Comments will be addressed in IEC. However, the CLC/SR may be requested to resolve any specifically European comment received at the Enquiry and Final Vote stages. These Comments may lead to a need for developing a Common Modification at CENELEC level or to the exemption from parallel procedure.

How an SR can identify the need for developing common modifications to IEC standards/projects?

The SR can identify the need for common modifications through the voting results. When the CENELEC voting results differ from the IEC results, this may lead to a need for developing a Common Modification at CENELEC level or to an exemption from parallel procedure.